Project Declaration

• 1. Obligation To Declare Construction Work
  Every contractor is required to declare and submit to CIDB, ​​in the manner prescribed by CIDB, ​​any construction work contract that has been awarded to the contractor..
• 2. Definition of “Contractor”
  A contractor is a person who carries out or completes or undertakes to carry out or complete any construction work. Any person who has been awarded or has completed any contract for construction work, or has undertaken to carry out, manage or complete any construction work, or has carried out, managed or completed any construction work is deemed to be a contractor unless proven otherwise.
• 3. Definition of “Construction Work”
  Construction work refers to the construction, connection, installation, repair, maintenance, renewal, relocation, modification, alteration, remodeling or demolition of:
  1. i. any building, construction, large building, structure, wall, fence or chimney whether built in whole or in part above or below ground level;
  2. ii. any road, port works, railway, cableway, canal or airfield;
  3. iii. any drainage, water lines or river control works;
  4. iv. any electrical, mechanical, water, gas, petrochemical or telecommunications works; or
  5. v. any bridge, viaduct, dam, reservoir, earthwork, pipeline, sewer, aqueduct, culvert, drive, shaft, tunnel or reclamation work, and includes:-
     • any work that forms an important and integral part or is preparatory or temporary for the works described in paragraphs (I) to (V), including site clearing, land research and improvement, soil transfer, excavation, foundation stone laying , site restoration and landscaping; or
     • acquisition of construction materials, equipment or workers necessary for any work described in paragraphs (I) to (V).
• 4. Contract Amount
  The total contract in relation to a construction project is the total value of all works, supplies and services to make and make the construction work in the construction project fully functional covering the following items:
  1. i. Cost of acquisition of materials, equipment, workers;
  2. ii. The cost of equipment, machinery and installed furniture purchased domestically or abroad;
  3. iii. Project management costs;
  4. iv. Project financing costs (Financial Costs);
  5. v. Prime Cost Money;
  6. vi. Temporary Allocation Money;
  7. vii. Facility Management (Facility Management);
  8. viii. Professional Fees (Professional Fees);
  9. ix. The cost of any work that forms an essential part or is preparatory or temporary for the work contract being executed; and
  10. x. Any taxes contained in the contract
• 5. The declaration is considered as true
  All construction work declarations made through the CIMS system are considered true. The owner and director of the company will be fully responsible for the declaration made and may be subject to any action if CIDB finds any fault in the declaration.
• 6. Declaration Document
  The declaration of any construction work must be accompanied by a document containing full details regarding the completion of the construction work through the following documents:
  1. i. Acceptance Letter/ Award Letter (Letter of Award); or
  2. ii. Contract signed by both parties; or
  3. iii. Any document related to the acceptance or completion of the contract on construction work

  Examples of construction work declaration documents are as follows:

  1. i. Acceptance letter or award letter from the client; or
  2. ii. A signed contract document; or
  3. iii. Contractor's All Risk Insurance (CAR); or
  4. iv. Details and information regarding the consideration in relation to the completion of any contract on any construction work contained in any relevant document.
  5. v. Statutory Declaration
• 7. Construction Work Declaration Time Duration
  The contractor is required to declare and inform CIDB of any construction work within 14 days after being awarded the construction work contract or 14 days before carrying out the construction work, whichever is earlier.
• 8. Method To Declare Construction Work
  The contractor is required to declare the construction work entirely online through the CIMS System (https://cims.cidb.gov.my) and submit supporting documents as stated in paragraph 6. Any declaration received manually is considered invalid.

• 1.0 Takrif Kerja Pembinaan Bagi Projek Pengurusan Fasiliti

1.1 Kerja pengurusan fasiliti merupakan kerja pembinaan di bawah kategori penyenggaraan.

1.2 Penyenggaraan merupakan satu gabungan semua aspek teknikal dan tindakan pentadbiran yang berkaitan dengan tujuan mengekalkan atau menjaga sesuatu binaan, sistem atau / dan peralatan supaya beroperasi mengikut fungsi yang ditetapkan (Rujuk BS: 3811).

1.3 Kerja Pengurusan Fasiliti merupakan aktiviti perkhidmatan fasiliti dan penyenggaraan bangunan atau infrastruktur secara bersepadu yang meliputi perkhidmatan kejuruteraan dan perkhidmatan yang berkaitan dengan keperluan pengguna. (Rujuk Manual Pendaftaran Kontraktor Fasiliti, 2017)

1.4 Sehubungan itu, kerja Pengurusan Fasiliti Hospital dikategorikan sebagai kerja penyenggaraan fasiliti yang dijalankan bertujuan untuk mengekalkan fungsi fasiliti tersebut sebagai sebuah hospital

• 2.0 Pengenaan Levi Bagi Projek Pengurusan Fasiliti Kesihatan

2.1 Kontraktor dilantik bagi melaksanakan perkhidmatan pengurusan fasiliti kesihatan untuk memastikan kefungsian, ketersediaan, kapasiti dan kecekapan hospital berada pada tahap yang optimum.

2.2 Kontraktor bertanggungjawab untuk melaksanakan perkhidmatan penyenggaraan hospital yang merangkumi skop perkhidmatan seperti berikut:

i. Perkhidmatan Pengurusan Fasiliti [Facilities Management Services] (FMS)

ii. Perkhidmatan Penyelenggaraan Kejuruteraan Fasiliti [Facility Engineering Maintenance Services] (FEMS)

iii. Perkhidmatan Penyelenggaraan Kejuruteraan Bioperubatan [Biomedical Engineering Maintenance Services] (BEMS)

iv. Perkhidmatan Linen dan Dobi [Linen and Laundry Services] (LLS)

v. Perkhidmatan Pengurusan Sisa Penjagaan Kesihatan [Healthcare Waste Management Services] (HWMS) dan

vi. Perkhidmatan Pembersihan [Cleansing Services] (CLS)

2.3 Skop perkhidmatan yang dijalankan oleh kontraktor tidak terhad hanya kepada perkara 4.2. jika ianya bertujuan untuk mengekalkan fungsi fasiliti tersebut sebagai sebuah hospital.

2.4 Levi dikenakan kepada nilai kos keseluruhan projek. Kontraktor perlu mengemukakan kepada Lembaga, bukti kos keseluruhan sebenar projek setelah tamat projek bagi tujuan pelarasan nilai projek dan levi.

2.5 Kos pengoperasian bangunan adalah tidak termasuk di dalam takrifan kerja pembinaan dan layak untuk pengecualian levi daripada kos keseluruhan kontrak. Antara kos pengoperasian bangunan adalah seperti berikut:

i. Bil Utiliti

ii. Gaji Pekerja

iii. Pembelian kenderaan pegawai

iv. Pelantikan Pengawal Keselamatan

• 3.0 Kaedah Pengisytiharan Projek Dan Pengenaan Levi

3.1 Pengisytiharan projek perlu dilakukan secara atas talian. Pengisytiharan boleh dilakukan seperti berikut:

i. Kontraktor perlu mengisytiharkan projek berdasarkan keseluruhan nilai kontrak seperti dinyatakan di dalam dokumen kontrak / surat lantikan. Bukti dokumen yang perlu dilampirkan bersama semasa melakukan pengisytiharan adalah seperti berikut:

a. Surat Lantikan / Dokumen Kontrak / Perjanjian

b. Skop Kerja

c. Sekiranya nilai kontrak tidak dinyatakan pada surat lantikan, kontraktor perlu mengemukakan Appendix Fees sebagai anggaran awalan nilai projek

ii. Kontraktor perlu menjelaskan pengenaan levi dalam tempoh yang telah ditetapkan selepas pengisytiharan dilakukan.

iii. Lembaga berhak untuk membuat semakan semula dan pelarasan ke atas nilai projek berdasarkan dokumen yang dikemukakan.

iv. Sekiranya kontraktor tidak bersetuju ke atas nilai pengenaan levi, kontraktor boleh mengemukakan permohonan semakan semula ke atas nilai levi melalui sistem CIMS. Kontraktor perlu mengemukakan dokumen seperti berikut:

a. Senarai kuantiti / lampiran kadar harga

b. Penjelasan skop kerja terperinci

3.2 Sekiranya projek pengurusan fasiliti yang dijalankan melebihi 5 tahun, kontraktor boleh membuat permohonan bayaran secara tahunan. Kaedah bayaran secara tahunan adalah sepeti berikut:

i. Kontraktor perlu menjelaskan bayaran levi bagi 3 tahun pertama sekali gus, atau

ii. Sekiranya projek telah berjalan melebihi 3 tahun, kontraktor perlu menjelaskan bayaran levi berdasarkan nilai projek bermula dari tahun pelaksanaan sehingga tahun semasa dan

iii. Bayaran bagi tahun-tahun berikutnya boleh dilakukan secara tahunan berdasarkan nilai pro-rata kontrak.

3.3 Selepas projek tamat, kontraktor perlu mengemukakan Perakuan Muktamad (Final Account) kepada pihak Lembaga bagi pelarasan semula nilai kerja bina yang sebenar.

• 1. Levy Rates
  A levy of 0.125% is imposed on the total value of the construction work that exceeds five hundred thousand ringgit.
• 2. Payment Review
  Contractors may check the amount payable through the Levy Imposition Notification Form, which is CIDB Form L2/96 that will be automatically generated by the CIMS system. Contractors can also print CIDB Form L2/96, check their levy payment status and list of construction works that have been notified to CIDB through the online system, by accessing here.
• 3. Payment Period
  The levy payment must be cleared within 30 days from the date CIDB Form L2/96 is issued.
• 4. Method of Payment
  Contractors are required to fill in the Levy Payment Form* and pay the levy amount charged at any CIDB State/Branch office finance counter via:
  1. Banker's Check (Banker's Cheque); or
  2. Bank Draft (Bank Draft)**
  3. Debit Card
  4. Internet Banking
  5. Postage (Postal Order);
  6. Electronic Funds Transfer (EFT)
  7.  Note:
     • i. Attach CIDB Form L2/96
     • ii. Payment for the above must be placed in the name of the Malaysian Construction Industry Development Board or CIDB Malaysia.
• 5. Levy Exemption
  Levy exemptions are only given to housing projects as below;
  1. i. Low Cost, Medium Low Cost and Medium Cost Housing Projects with selling prices not exceeding RM100,000.00 per unit.
  2. ii. Housing projects that use more than 50% of Industrialized Building System (IBS) components.
  3. Note:
     • Levy exemption for housing projects that use IBS must undergo a site inspection and be certified by CIDB. Exemption applications without such verification documents will be REJECTED
• 6. Changes in the Value of Construction Job
  Any change in the value of the contract must be notified to CIDB together with documentary evidence related to the change issued by the client or consultant. This notification is also done through the CIMS system.

• 1. Failure to Declare a Construction Work Contract
  The contractor will be fined not more than fifty thousand ringgit if he does not declare and submit the awarded construction work contract or if he does not fully disclose all the facts and circumstances of his liability to pay the levy to CIDB.
• 2. Notice of Demand
  A Notice of Demand will be issued to contractors who fail to pay the levy within the liability period (30 days) from the date of issuance of Form CIDB L2/96. All registration matters will be blocked when the Demand Notice is issued. In addition to the levy, the contractor will also be charged a legal fee of one hundred and fifty ringgit. The contractor must clear this payment within 21 days from the date the Notice of Claim is issued to avoid disciplinary action and court action.
• 3. Declaration of Doubtful Construction work
  Contractors who make dubious declarations (project information, value of construction work, documents etc.) may be subjected to disciplinary action.
• 4. Appointment of Consultants or Appraisers
  Should CIDB doubt a declaration made by the contractor, CIDB reserves the right to appoint any consultant or appraiser to assess the project. The imposition of the levy will be adjusted based on the assessment made. If the contractor is not satisfied with the assessment, a second assessment will be made by a consultant appointed by CIDB but all costs will be borne by the contractor.
• 5. Disciplinary Actions and Penalties
  Contractors may be subject to disciplinary action and penalties as follows:
  1. i. Failure to declare construction work (Penalty up to a maximum of RM500,000.00)
  2. ii. Failing to Clear the Levy within the period set by CIDB
     (Penalty up to a maximum of RM25,000.00 or twice the value of the levy or whichever is higher)
  3. iii. Doubtful Declaration
     (Penalty up to a maximum of RM500,000.00)
• Contractors may be subjected to disciplinary action on registration if they still fail to pay the levy, namely:
  1. Contractor Registration Suspended
  2. Contractor Registration Withdrawn
  3. Contractor Registration Cancelled
• 6. Court Action
  The contractor faces court action, whereby a fine of not exceeding fifty thousand ringgit or four times the value of the amount of levy to be paid or any higher penalty, will be imposed if he does not pay any levy within the period set by CIDB.